Renting porta potties might seem straight forward, but the details matter. The right planning can mean the difference between clean, ready restrooms all day - or frustrated guests and over worked crews
At Light It Up – Rent To Go, we help event planners, contractors, and site managers create restroom setups that run like clock work. Use this checklist to handle the logistics - from quantities and placement to delivery windows, servicing, accessibility, and a day‑of operations plan. (Porta potty rentals available in Rockland, Orange, and Sullivan counties.)
Start with real numbers: expected attendance or crew size, plus the actual hours your crowd will be on‑site. A four‑hour backyard party behaves differently than a two‑day festival, and a rotating construction crew has different rhythms than a single‑time‑slot ceremony. If alcohol will be served, or if there are peak intermissions, plan for higher, concentrated usage. Lock these basics first -they drive everything else
For events, budget 1–2 units up to 100 guests, then scale toward ~1 unit per ~75 guests for larger crowds. For construction, begin around 1 unit per 20 workers per shift and adjust for shift overlap. These are starting points only; your site layout, schedule, and guest flow will determine the final number
Need a deeper explainer before you plan? Read the broader Porta Potty Rentals Guide, then come back to execute with this checklist.
Decide what experience you want at each location. Standard units are durable and job‑site ready. Flushable units offer a more traditional feel and reduced odors - nice for VIP areas or private events. Event units keep the footprint clean and unobtrusive in photos. If you need accessibility, include at least one ADA porta potty with ground‑level entry and an expanded interior
Match the unit to the moment: a quiet staff area might use standard units, while the reception lawn gets flushable or event units. If you have a large site, mixing types by zone often produces the best guest experience
See the ADA Porta Potty Planning Guide for placement and compliance tips.
Walk the site map and mark exact drop spots before delivery day. Prioritize flat, stable ground with clear walk ways so guests can approach from multiple directions. Keep restrooms conveniently near activity zones, but avoid clustering directly beside food service or stages. Think about line spillover - give people enough space to queue without blocking fire lanes, vendor routes, or guest seating
Plan a service path too. Our trucks will need straight forward access for weekly servicing or event‑day support. If a unit ends up behind barricades or across soft turf, servicing slows down and can interrupt your schedule. For evening events, request motion‑activated lighting so guests can find restrooms safely at night.
Pick a delivery window that fits your build schedule. If tents, fencing, or staging are arriving, place restrooms after heavy equipment but before final décor. Provide are liable on‑site contact with a cell number who can approve final placement and answer questions. On pickup, confirm teardown timing so removal doesn’t clash with vendor load‑out or venue closing rules
Weekly servicing keeps units fresh - pumping, disinfecting, restocking, and odor control. For multi‑day events or high‑traffic sites, we can increase frequency or add units to balance load. The key is to match service timing to your peaks. For example, servicing right after Day 1 and before gates open on Day 2 keeps lines short and guests happy.
Accessibility is essential. Include at least one ADA unit for every cluster and position it on a flat, barrier‑free route with clear signage. Add handwashing stations near food and high‑traffic areas so lines move faster and guests feel comfortable. If kids are expected, consider placing units closer to family zones or playgrounds. Small details like sanitizer, tissue backups, and trash bins help keep the footprint clean and the experience stress‑free.
Assign a point person todo quick checks at peak times: supply levels, line lengths, and cleanliness. If a particular bank is getting slammed, redirect guests with temporary signage or rope off a short lane to a less busy cluster. Keep our service number handy for same‑day help; we provide 24 hour support for urgent issues.
Weather changes everything. Rain can turn routes muddy, heat increases traffic and water consumption. Stage extra mats on soft ground and consider a backup location if wind or run off becomes an issue. For large or remote sites, a spare unit (or two) is cheap insurance that keeps lines moving if attendance spikes.
Some venues or municipalities have specific placement or quantity requirements, especially for public gatherings. If your site needs permits, ADA ratios, or special access windows, address that before delivery. We’re happy to coordinate with site managers so your setup meets expectations and avoids last‑minute changes.
Right after your event -or at the end of the first week on a job site - note what worked and what didn’t. Did certain banks run dry while others sat empty? Were ADA units easy to find? Would moving a cluster 30 feet have shortened lines? Share those notes with our team when you book next time; small adjustments compound into a dramatically better experience
We’ll finalize quantities, confirm placement, and schedule delivery on your timeline. Porta potty rentals are available in Rockland, Orange, and Sullivan, with dependable 24 hour support to keep everything running smoothly
Still researching? Start with the high‑level Porta Potty Rentals Guide, and use the ADA Planning Guide when you need accessibility tips.
